{"id":3069,"date":"2022-08-25T14:21:07","date_gmt":"2022-08-25T18:21:07","guid":{"rendered":"https:\/\/utiawpguide.tennessee.edu\/?p=3069"},"modified":"2022-08-25T14:21:07","modified_gmt":"2022-08-25T18:21:07","slug":"supported-form-tools","status":"publish","type":"post","link":"https:\/\/utia-dev.tennessee.edu\/wpguide\/2022\/08\/25\/supported-form-tools\/","title":{"rendered":"Supported Form Tools"},"content":{"rendered":"\n<p>The following are form tools that are supported by UTIA Information Technology Services (ITS) and best practices for using each form tool:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Qualtrics<ul><li>Best for <ul><li>Forms with file uploads<\/li><li>Registration Forms<\/li><li>Scholarship Applications<\/li><\/ul><\/li><li>Best to use with Personally Identifiable Information (PII) and Family Educational Rights and Privacy Act (FERPA) data<\/li><li>Use <a href=\"https:\/\/utk.teamdynamix.com\/TDClient\/2277\/OIT-Portal\/Requests\/TicketRequests\/NewForm?ID=1C2HuY-r8BU_\">departmental NetID<\/a> to create and maintain form<\/li><\/ul><\/li><li>Microsoft PowerApps<ul><li>Best for:<ul><li>Internal\/External Forms<\/li><li>Forms that need editing and an admin panel<\/li><li>Forms with auto-completion of some fields, such as student data<\/li><\/ul><\/li><li>To have a PowerApps form created for your department\/unit, please submit a <a href=\"https:\/\/utiatechnology.tennessee.edu\/project-request\/\">project request<\/a> for the ITS team.  <\/li><\/ul><\/li><li>Google Forms<ul><li>Best for:<ul><li>Simple surveys<\/li><li>Registration forms<\/li><li>County Office Site Visits without payment<\/li><\/ul><\/li><li>Use <a href=\"https:\/\/utk.teamdynamix.com\/TDClient\/2277\/OIT-Portal\/Requests\/TicketRequests\/NewForm?ID=1C2HuY-r8BU_\">departmental NetID<\/a> to create and maintain form<\/li><\/ul><\/li><li>Formidable<ul><li>Best for simple contact us forms<\/li><\/ul><ul><li>Must be used with certain settings to keep PII data safe<ul><li>Check setting to not store data in WordPress and set up notification to email form responses<\/li><\/ul><\/li><li>To have a Formidable form created for your department\/unit, please submit a <a href=\"https:\/\/utiatechnology.tennessee.edu\/project-request\/\">project request<\/a> for the ITS team.  <\/li><li>For county offices that are needing a Formidable form for their website, please contact your regional trainer.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p>The form tools have been checked to ensure they meet the following standards:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Accessibility<\/li><li>FERPA &#8211; Family Educational Rights and Privacy Act that covers student data<\/li><li>PII &#8211; Personal Identifiable Information that covers personal data such as name, email address and phone number<\/li><li>HIPPA &#8211; Health Insurance Portability and Accountability Act of 1996 that covers patient health information.<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The following are form tools that are supported by UTIA Information Technology Services (ITS) and best practices for using each form tool: Qualtrics Best for Forms with file uploads Registration\u2026<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":"","footnotes":""},"categories":[4],"tags":[],"class_list":["post-3069","post","type-post","status-publish","format-standard","hentry","category-advanced-training"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-04-29 22:53:54","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/posts\/3069","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/comments?post=3069"}],"version-history":[{"count":0,"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/posts\/3069\/revisions"}],"wp:attachment":[{"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/media?parent=3069"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/categories?post=3069"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/utia-dev.tennessee.edu\/wpguide\/wp-json\/wp\/v2\/tags?post=3069"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}